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 Setup Help


Help, configuration and tips.

Accounts and Groups
Ability Mail Server provides you with an easy to use account management system which also allows the use of User Groups. This system is designed to enable quick management of the local accounts and also provide you with a variety of useful features.


Accounts Browser
The main accounts dialog contains a list of all your local accounts as well as the main email addresses associated with each account. By selecting an account from the list you will be able to see the current status of the account displayed at the bottom of the dialog.

  • New - This opens the 'Create Account' dialog which allows you to easily create a new account.
  • Edit - By selecting an account from the list and clicking this you will be able to edit the details of the selected account.
  • Delete - This will delete any selected account. You will first be asked confirm the delete action and then if the account contains any mails you will be asked if these should be also be deleted.
  • View Details - This displays the selected account's personal details. This is the optional information given by a user of an account during Sign Up and what the user can control from within the WebMail facility. This information includes full name, address, telephone number and any other email addresses that the user owns.
  • Send Email - This allows you to send an email to the currently selected account.
  • Filter All - This allows you to filter the displayed accounts with a certain criteria. This can be used to determine which accounts have not logged in for a certain period of time, view accounts that have email addresses containing certain text or all accounts in a particular group.
  • Send Email to All - This allows you to send an email to all the currently displayed accounts.
  • Move All to Group - This allows you to move all the currently displayed accounts into a single group.
  • Delete All - This allows you to delete all the currently displayed accounts. Warning: This will also delete all the account's content, use with caution.

Sending Emails
By selecting 'Send Email' or 'Send Email to All' from the account's browser, you can quickly and easily post a message to all your users. This is useful if you need to make an important announcement or send a message to a set of filtered accounts.

  • From - This is the 'from' field of the email and will usually be displayed to the users when they read the email. This will also be the email address which replies will be sent to. The most common format for this field is:
    "Your Name" <yourdomainaddress@yourdomain.com>    .
  • To - This is the 'to' field of the email and will usually be displayed to the users when they read the email. If the email is being sent to a single account, we recommend you use their full email address. If the email is intended for multiple accounts, we recommend you use something none personal, such as "Users".
  • Subject - This is the subject of the email.
  • Insert Directly Into Accounts - If enabled, the email will be directly inserted into each account, ignoring rules such as redirections. If this is disabled then the email will be 'delivered' to the accounts, which then allows domain mapping rules, mailing list rules and redirection rules to be applied to the email.
 


Creating / Editing an Account
This dialog allows you to either edit an existing account or create a new one. To create a new account you need only select the 'New' button on the Account Browser. However, if you want to edit an account you can either double click on the list entry or select the list entry and then select the 'Edit' button.

  • User Login - This is the name of the account and also the 'user name' used for POP3, WebMail and SMTP Authentication.
  • Email Address - This is the main email address of the account (any domain is acceptable).
  • Password - This is required for POP3, WebMail and SMTPAuthentication.
  • User Group - This allows you to set an account to be part of a User Group (more information on User Groups available below). If you choose the Default option, the account's maximum mail size and account size will follow the values on the General Settings dialog.
  • Alias Email Addresses - This allows you to assign multiple email addresses to a single account. All mails sent to these addresses will be delivered into this account. If you want to create a catch-all account for a particular domain you can use an alias like @yourdomain.com (ie. an @ symbol followed by the domain).
  • Redirection Email Address - This allows you to redirect all incoming mails for this account onto another email address (this address can be local or external). If the address is not local, the mails will be placed into the outgoing mail queue.
 


User Groups
This dialog allows you to create, edit or delete your User Groups. To create a new User Group you need only select the 'New' button and then enter the name of the group. If you want to edit a User Group, you can select the name from the list and click the 'Edit' button.

  • Group Name - The name of the group.
  • Max Mail Size - All the accounts associated with this User Group will only be able to receive (and send in WebMail) emails of this size. Please note that this setting is overruled by the setting on the 'General Settings' dialog.
  • Max Account Size - All accounts associated with this User Group will have the account size set to this limit. Please note that this is also overruled by the setting on the 'General Settings' dialog.
  • Allow The Receiving of Mails - If enabled, all the associated accounts will be able to receive emails.
  • Allow SMTP Authentication Access - If SMTP Authentication in the SMTP Access Control is enabled with 'Allow Any Accounts Login Details' set, this will allow all associated accounts to be able to login into the Outgoing SMTP.
  • Allow POP3 Access - If enabled, all the associated accounts will be able to login to the POP3 service.
  • Allow IMAP4 Access - If enabled, all the associated accounts will be able to login to the IMAP4 service.
  • Allow WebMail Access - If enabled, all the associated accounts will be able to login to the WebMail service.
  • Limit WebMail Access to Domain - If you are hosting a WebMail service accessible by different domains, you can restrict access to the WebMail facility to a particular domain. This is useful if you have different templates running on different domains and users should only be able to access a certain template.
  • Enable Individual Account Logs - If enabled, all user activity in the associated accounts will be logged in the accountslogs folder. This appears as a single text file in the format: userlogin.txt.
  • Enable Accounts - If this is disabled then all the associated accounts will be disabled and access of any kind will be disallowed. This is useful if you wish to suspend users who have not logged in a for a certain period of time or are abusive, which can be achieved by simply moving them into a disabled group.